Asana

· #124 most-used

Where team work gets done — and agents make sure it does

ProjectsProductivityAutomationCommunicationScheduling

Asana is a work management platform for coordinating tasks, projects, and cross-team initiatives across every department. Connect it to Actionist and your agents can create tasks from emails, move work through pipeline stages, post completion summaries, assign subtasks, and react to every project event in real time — without anyone manually touching the board. The result: your Asana workspace stays accurate, every handoff is instant, and nothing waits in an inbox for a human to push it along.

Average time saved
13 hours
per person · per month
2 workdays back

Eliminates manual work. Agents eliminate the manual loop of creating tasks from emails, updating statuses after external events, routing work to the right section, and chasing overdue items — work that typically consumes 8+ hours of coordination per week across a team.

Schedule

What your Asana agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs
7Agents at work
24/7Always on
Agents
TueThu
Tue
Wed
Thu
7a
8a
9a
10a
11a
12p
1p
2p
3p
4p
5p
6p
Multi-app workflows

Asana × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows
9Apps spanned
~33 hrsSaved / week
6Personas served
For customer success
Featured4 apps

Support ticket to resolved task in 60 seconds

When a customer email lands in Gmail flagged as a support request, your agent searches for the requester's open tasks in Asana, creates a new task in the Support project with the email body as notes, notifies the on-call rep in Slack, and drops a follow-up event on Google Calendar — the entire intake-to-assignment loop closes before the customer finishes typing their second sentence.

~17 hrs / week

Time saved for your team — every week, on autopilot

The flow
Trigger·When a support email arrives in Gmail tagged 'Support Request'
Result
Create support task with email body as notesNotify on-call rep with task linkSchedule follow-up reminder event
The win
Saved per run
25 min
Runs / week
~40×
Zero requests fall through the cracks
Driven byCustomer Support Agent
ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

  • Sales
    23 min / week
    Pipeline review prep

    Sales reps manually compile deal status, next steps, and ARR-in-flight from Asana each Monday morning before the pipeline call.

    Sales Agent
    0 min
    Agent posts the pipeline brief

    Every Monday the agent fetches all deal tasks, groups by stage, and posts a structured brief to #sales before the standup — the review call starts with everyone already oriented.

  • Marketing
    17 min / week
    Campaign task setup

    Marketers manually create the same six campaign tasks — Creative, Copy, Paid, Analytics, Launch, Review — every time a new campaign kicks off.

    Marketing Agent
    0 min
    Agent scaffolds the launch board

    When a new campaign is created in HubSpot, the agent builds the full task set across every section in the Marketing project — the team finds a complete board waiting for them.

  • Customer Support
    23 min / week
    Ticket-to-task routing

    Support reps copy customer email details into Asana tasks by hand, then manually assign them to the right queue and notify the on-call rep.

    Customer Support Agent
    0 min
    Agent routes every ticket instantly

    When a support email arrives, the agent creates the task, assigns it to the on-call rep, and notifies them in Slack — first response time drops without anyone touching Asana.

  • Human Resources
    9 min / week
    Onboarding task creation

    HR coordinators manually create laptop, accounts, buddy, and orientation tasks for each new hire — often duplicating effort across a checklist and the Asana project.

    Human Resources Agent
    0 min
    Agent builds the onboarding board

    When a new hire is confirmed in the HR system, the agent creates all onboarding tasks with the correct assignees in seconds — the People team never builds the same checklist twice.

  • Finance
    17 min / week
    Invoice task logging

    Finance team members manually create Asana tasks for each incoming invoice — recording vendor, amount, approval chain, and due date by hand.

    Finance Agent
    0 min
    Agent creates the payment task chain

    When a vendor invoice email arrives, the agent creates the approval task, adds subtasks for each sign-off step, and assigns them in sequence — the payment chain runs itself.

  • Operations
    33 min / week
    Cross-team status collation

    Ops managers manually visit each project in Asana to compile a weekly status table, checking which tasks are on track, blocked, or overdue across teams.

    Operations Agent
    0 min
    Agent delivers the ops digest

    Every Friday the agent fetches all project tasks, identifies blocked and overdue items, and posts a formatted digest to #ops-team — the status report takes zero minutes to prepare.

  • Legal
    8 min / week
    Contract task filing

    Legal team manually creates an Asana task for each contract that requires review, then attaches the document and assigns the task to the right reviewer.

    Legal Agent
    0 min
    Agent creates and files the review task

    When a contract is uploaded to the shared folder, the agent creates the review task in the Legal project, attaches the file, and assigns it to the lead attorney — review starts immediately.

+ 100s of other Asana automations
Average monthly
13 hrs / person / month
Average monthly
13 hrs / person / month
Calculator

Calculate what your team saves

Team size
10 people
Hourly rate
$20 / hr
Hours saved / week
33
Hours saved / year
1,650
Annual ROI
$33,000

Based on Asana's typical team usage — the visible tasks plus a few other automations the agent runs: ~3.3 hrs / person / week of admin work automated.

Connect

How to plug Asana into Actionist

Pick the connection method that suits your environment.

The fastest path. Install Asana's MCP server in one click and your agent reaches your tasks, projects, and portfolios through a permissioned OAuth handshake — no Personal Access Tokens to generate or rotate.

1
Open the Apps tab

Find Asana in the Apps library and click Connect. MCP is selected by default.

2
Authorise in Asana

A browser window opens to Asana's OAuth consent screen. Select the workspaces you want Actionist to access and click Allow — the token is stored automatically.

3
Test the connection

Actionist runs a read-only call to verify the handshake. You're ready.

Actions

48 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

10 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

Skills

Skills that pair with Asana

Reusable agent skills that work well alongside this app.

Asana

Manage Asana via the REST API — list workspaces and projects, search tasks, create and update tasks, post comments, and mark tasks complete.

Asana API

Asana integration with managed OAuth — access tasks, projects, workspaces, users, and webhooks with automatic token refresh.

Shopify

Shopify integration for order and customer data — useful when Asana workflows touch e-commerce fulfilment or customer support tickets.

MCP servers

MCP servers that work with Asana

Connect Actionist to MCP servers built for or around this app.

asana
Official

Official Asana MCP server — manage tasks, projects, portfolios, and team workflows via permissioned OAuth.

Asana
Official

Official Asana MCP wrapping the full Asana REST API over OAuth — broadest action coverage for advanced workflows.

roychri/mcp-server-asana

Community Asana MCP server enabling natural-language task and project management from any MCP-compatible client.

FAQs

Questions about Asana + Actionist

How do I connect Asana to Actionist?
Open the Apps tab, find Asana, and click Connect. The recommended path is MCP — a browser window opens to Asana's OAuth consent screen where you authorise which workspaces Actionist can access. Alternatively, generate a Personal Access Token from https://app.asana.com/0/my-apps and paste it into the API Token field. Either way, Actionist runs a read-only verification call before saving the credential.
What permissions does Actionist need to access Asana?
Via MCP/OAuth, Actionist requests access to the workspaces you explicitly select during the consent step — it can only read and write within those workspaces. Via Personal Access Token, the token inherits the permissions of the Asana account that generated it, so use a service account with the minimum scopes your workflows require. The agent cannot access workspaces, projects, or tasks outside the scope you grant.
Can I combine Asana with other apps in the same workflow?
Yes — Asana is designed to sit at the centre of multi-app workflows. Common combinations: Gmail or HubSpot trigger → Asana task creation; Asana Completed Task trigger → Slack notification + Google Calendar event; Asana New Task trigger → Notion doc creation. The Apps library shows every app Actionist supports as a partner, and each workflow step can mix any connected app.
What are the most popular automation scenarios for Asana?
The most-used patterns are: creating Asana tasks automatically when emails, form submissions, or CRM events arrive; moving tasks between sections when external status changes (GitHub PR merged, HubSpot deal updated); posting task completion summaries as comments; and generating weekly project status digests from task data. The Workflows tab on this page shows six fully built templates you can activate in one click.
How do I avoid trigger loops when my agent updates Asana tasks?
Two concrete safeguards: first, add a custom field (e.g. 'Agent Updated') to your tasks and set it to true before the agent writes — at the start of each trigger handler, check this field and skip if it's already set. Second, use Asana webhooks (New Task, Updated Task) rather than polling triggers — webhooks carry the event source in the payload, and you can filter out events caused by the agent's own writes using the resource_subtype or created_by fields.
Which Asana objects can Actionist read and write?
Actionist supports tasks (create, read, update, delete, move, search), projects (create, read, update, delete), subtasks (create, read), sections (create, find), comments/stories (create, read, delete), tags (add, remove), attachments (attach file, list), and users (read, find). Portfolios, goals, and timelines are accessible via the API Request action if you need fields beyond the standard action set.
Does the Asana integration work with all workspace plans?
Yes — the core task, project, and comment operations work on all Asana plans including Free. Custom fields, portfolios, and advanced workflow rules require Asana Premium or higher. If your workflow relies on custom fields, confirm your workspace is on a paid plan before building the automation. The PAT authentication method works regardless of plan; OAuth is supported on all plans that allow third-party app connections.
Can I run scheduled Asana automations, not just event-triggered ones?
Yes — use Actionist's built-in scheduler to run any Asana workflow on a cron schedule. Common patterns: fetch all overdue tasks every weekday morning and post a digest; create recurring weekly tasks every Monday; archive completed projects at the end of each month. Scheduled runs are independent of Asana triggers — they execute on the Actionist calendar, not on Asana events.